Preparing a new office.

Before you begin.

Work backwards from the date the team needs to use the office. Some activities depend on access, utilities or work completed by another provider. Make those dependencies explicit rather than assuming that all services can happen at once.

Your preparation checklist.

Tick items as you review them. Selections are temporary and are not saved when you leave or reload this page.

• Confirm the address, access date and person responsible for the premises.
• List the staff, devices and connectivity needs for the first working day.
• Identify business email, shared files and account ownership requirements.
• Prepare the quotation, invoice and document structures needed by the team.
• Agree which rooms and common areas need cleaning before occupation.
• Record delivery dependencies, approvals and the final handover contact.

Turn the checklist into a brief.

Summarise what is known, what still needs checking and who can answer the outstanding questions. Add relevant timing and location information. This gives the service discussion a useful starting point without assuming the final scope.

Do not include sensitive records or passwords in the initial enquiry. Describe the type of information involved and agree an appropriate way to share any supporting material.